Issuing an invoice without VAT, except in cases of taxation, is not trivial for a VDI. This uniqueness must appear on every document, under penalty of accounting blockage or administrative sanctions. In practice, sales platforms sometimes impose models that are incompatible with French requirements. And what about automated tools? Only the most experienced have access to them, leaving novices to cobble together their first documents. A simple numbering error, a forgotten mention, and it’s a refusal to register or an unexpected audit. Compliance here is not just to reassure the administration: without it, goodbye commissions.
The VDI status: who is this profession for and what are the daily advantages?
The independent home seller is aimed at those who want a flexible commercial activity, whether as a supplement to income or as a main occupation. This status attracts students as well as retirees, people in retraining, or those simply looking for extra income. There are two paths: the mandatary VDI, who sells on behalf of a partner company and earns a commission, and the buyer-reseller VDI, who buys products to resell to their clients.
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The legal framework of the VDI, halfway between employee and entrepreneur, offers real freedom of action while guaranteeing certain social rights. By being affiliated with the general scheme of social security, one benefits from coverage in case of illness or maternity, and retirement is built on commissions or turnover. The VDI is neither a classic employee nor a traditional merchant: they benefit from a specific contract, a lighter tax regime with the micro scheme and VAT exemption under certain conditions, as well as relatively accessible administrative procedures to obtain a SIRET number and fulfill their social obligations.
This status protects against fixed charges when no sales are made. There is no subordination link, time management remains free, and flexibility prevails. However, one must closely monitor turnover thresholds to avoid losing the advantage of the micro-social scheme. Be 2 Biz’s advice helps anticipate transitions, adapt one’s organization, and fully grasp the advantages of the status on a daily basis.
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What are the key points to know before issuing your first invoice as a VDI?
The invoice of the VDI is not just an administrative paper. It engages the seller’s responsibility and structures the relationship with the client or partner company. Before issuing it, one must gather the mandatory mentions: full name, address, SIRET number obtained during registration, recipient’s contact details, issue date, unique and sequential invoice number, precise details of the sale or service, amount excluding taxes, and if necessary, total amount including taxes.
The VDI regime, generally under VAT exemption, requires mentioning “VAT not applicable, art. 293 B of the CGI” on each invoice as long as the threshold is not exceeded. This phrase protects in case of a tax audit. The chronological order of invoice numbers allows no breaks under penalty of sanctions.
It is also necessary to detail payment terms and penalties in case of delay. Omitting these elements risks fines or tax penalties. Invoices must be kept for ten years, whether printed or digital, to meet administrative requests. From September 2026, electronic invoicing will become the rule for everyone, including VDIs.
Here are the points to systematically validate:
- Up-to-date legal mentions: identity, SIRET, date, invoice number, sale details, amount, VAT or exemption mention, payment terms.
- Respect for chronology and rigorous conservation of invoices.
- Preparation for electronic invoicing and anticipation of the transition.
Creating a compliant invoice: practical steps and tips to get started
Writing an invoice when starting as an independent home seller requires diligence at every step. One must check for the presence of all mandatory information: identity, SIRET, date, sequential number, clear details of goods or services, amounts excluding and including taxes, payment terms and conditions, specific mention if benefiting from VAT exemption.
Using an invoicing software often proves wise. This type of tool reduces the risk of forgetting, ensures flawless numbering, and simplifies client management. For those wanting to structure their activity, it also allows connecting invoicing to accounting or a customer relationship management tool, which facilitates tracking and payment reminders.
To leave nothing to chance, follow these reflexes:
- Check for the presence of legal mentions on each invoice.
- Number without interruption, in order.
- Include the mention “VAT not applicable, art. 293 B of the CGI” if you fall under the exemption.
- Archive each invoice for ten years, in paper or digital format.
The payment terms and late penalties are far from secondary. Without them, in case of disputes or delays, the procedures quickly become complicated. In case of non-payment, start with a friendly reminder; if that is not enough, more formal measures, such as a formal notice or a payment injunction, may be necessary. If the situation escalates, the support of an accountant can make all the difference.
Invoicing as a VDI is a balancing act: documentary rigor, on a daily basis, protects much more than it constrains. And tomorrow, when dematerialization becomes mandatory for all, those who have developed good habits will view the transition as a formality rather than a trial.